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Real Estate VA · Remote · Bi-Weekly

A Real Estate Virtual Assistant Who Actually Knows Real Estate

MLS listings, transaction coordination, CRM hygiene, buyer/seller follow-up, showing calendars. Full-time. Vetted. On your team within 14 days for less than half the cost of a local hire.

Book a 15-min discovery callSee how it works

What's stopping you from scaling your real estate business

  • Admin eats commission time

    Every hour you spend on transaction paperwork, MLS updates, or chasing signatures is an hour you're not showing homes or closing leads.

  • Lead follow-up falls through

    You know 47% of leads convert on the 5th-12th touch. But between listings, showings, and closings, most agents drop off after touch #2.

  • Generic VAs don't know your world

    You end up training a general VA on the difference between a listing agreement and a purchase agreement — that's your time back to zero.

What your Real Estate VA handles day-to-day

MLS listings & data entry

Photo uploads, description writing, feature tagging, price adjustments, virtual tour links, and status updates across the MLS + Zillow/Redfin/Realtor.com.

Transaction coordination

Contract-to-close workflows, disclosure packages, addendum management, deadline tracking, inspection/appraisal coordination, and closing prep.

CRM hygiene

Follow Up Boss, KVCore, Chime, LionDesk, HubSpot — your VA keeps every lead tagged, scored, and in the right pipeline stage with notes attached.

Lead follow-up sequences

Timed email drips, SMS follow-ups, appointment setting, listing alerts, and open-house RSVPs — the touches you know you should be doing.

Showing & appointment calendar

Booking, confirming, rescheduling. Coordination with other agents, buyers, and sellers. Time-blocked so you can prep between showings.

Market research & CMAs

Comparable market analyses, neighborhood reports, seller net sheets, and buyer offer prep — drafted for your review, not from scratch by you.

Full-time real estate VA. Bi-weekly. No hidden fees.

A local part-time transaction coordinator or admin costs $4-6K/month. Ours is full-time for less than half — with a 30-day replacement guarantee.

Starting from
$1,275/ bi-weekly
  • 14-day onboarding — your VA is on your team within two weeks
  • 30-day replacement guarantee if the fit isn't right
  • Bi-weekly billing, cancel any time — no annual contracts
  • Familiar with major real estate CRMs and MLS systems
  • Full-time, timezone-aligned to US business hours, English-fluent
Talk to us about a Real Estate VA
“I was closing 18 transactions a year and drowning in admin. My GetGuru VA took over listings, TC, and CRM in three weeks. I closed 34 last year — same hours worked, twice the output.”
Broker/Owner
Real estate broker, 5-agent team · Real Estate
89% more closings, same hours

Anonymised at client request. Details available under NDA on discovery call.

Real estate virtual assistant services, explained

'Real estate virtual assistant' covers everything from a $5/hour task worker to a trained transaction coordinator. Here's how the services break down — and how to hire the right kind.

What real estate virtual assistant services include

Full-service real estate VA support spans four lanes: listing management (MLS entry, syndication, photo and status updates), transaction coordination (contract-to-close checklists, deadlines, disclosures, escrow and inspection scheduling), CRM and lead management (tagging, pipelines, drip follow-up in Follow Up Boss, KVCore, or Chime), and calendar/admin (showings, appointments, market research, CMA prep). Task-based VA services sell these piecemeal by the hour; a dedicated full-time VA runs all four lanes as your one-person back office.

The difference shows up in compounding: a shared VA juggling ten clients executes instructions, while a dedicated assistant learns your inventory, your lenders and title contacts, and your follow-up cadence — so by month two they're catching missed deadlines you didn't assign.

Working with a real estate virtual assistant agency vs. hiring alone

Real estate virtual assistant hiring on your own — job boards, freelance marketplaces — means sourcing, screening for real estate fluency, checking references, and handling contractor paperwork yourself, with no backup when your VA disappears mid-transaction. A real estate virtual assistant agency does the sourcing and vetting, but many simply resell shared offshore staff at $8-15/hour with per-hour billing and rotating faces.

GetGuru runs a third model: agency-grade vetting (fewer than 8% of applicants pass skills, English, and background checks) with a dedicated full-time hire who works only for you. You interview the shortlist, pay nothing until you hire, and your VA starts within 14 days — with GetGuru as the employer of record handling payroll, health and vision insurance, and provident fund, so you get one clean invoice and zero employment overhead.

Real Estate Virtual Assistant — Frequently Asked Questions

No — and that's intentional. Licensing rules require licensed activity (representing a party, negotiating) to be done by a licensed agent in the state of the transaction. Our VAs handle everything a licensed assistant CAN handle: admin, coordination, CRM, marketing prep, showing calendars. You retain licensed authority; they handle the rest.
Follow Up Boss, KVCore, Chime, LionDesk, HubSpot, DocuSign, dotloop, SkySlope, and the major MLS systems (Bright, Stellar, NTREIS, MRIS, CRMLS, etc.). If you use something niche, we train them within the first week.
Yes — full transaction coordination on both. They'll handle the paperwork trail, deadline tracking, escrow coordination, and inspection scheduling on either side. The only limits are activities that require a real estate license in your state.
One VA can typically support 3-5 producing agents depending on volume. Above that, we'd recommend adding a second VA or considering our team-level plans. Most brokerages start with one and expand.
US-based real estate VAs cost $25-45/hour. A full-time GetGuru VA works out to roughly $15/hour, is fully dedicated (not shared across clients), and comes with a 30-day replacement guarantee. We handle all HR, payroll, and time-off backup.
Four lanes: listing management (MLS entry, syndication, updates), transaction coordination (contract-to-close deadlines, disclosures, escrow scheduling), CRM and lead management (pipelines, tagging, drip follow-up), and calendar/admin support (showings, appointments, CMAs, market research). With a dedicated full-time VA all four are covered by one person — there's no per-task menu or hourly meter.
Day 1: a 15-minute discovery call to define the role. Days 2-7: we shortlist vetted candidates with real estate experience and you interview your favorites. Days 8-14: your chosen VA onboards into your MLS, CRM, and transaction stack. You pay nothing until you hire — sourcing and the shortlist are free — then a flat $1,275 bi-weekly, cancel anytime.
Solo hiring means sourcing, vetting for real estate fluency, contractor paperwork, and no backup if your VA quits mid-transaction. As an agency, GetGuru vets every candidate (under 8% pass), acts as the employer of record — payroll, health + vision insurance, provident fund — and replaces your VA free if the fit isn't right. Unlike typical VA agencies, your Guru is dedicated to you alone, not shared across clients.

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