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Agency Virtual Assistants · Senior · White-Label Friendly

Virtual Assistants Built for Digital Marketing Agencies

Every new client you sign stretches the same delivery team thinner. A dedicated senior Guru — trained on agency workflows, working under your brand — adds full-time capacity for a flat $1,275 bi-weekly, without the payroll, benefits, or churn risk of a local hire.

Book a 15-min discovery callSee the comparison

Why agencies stall at the same headcount ceiling

  • Delivery eats every new retainer

    You sign a client, and the margin disappears into overtime, missed deadlines, and founders doing production work at midnight. Growth that costs you your senior team's sanity isn't growth.

  • Budget VA farms create more work than they remove

    A $6-10/hour VA needs scripts, screenshots, and constant QA. Your account managers become babysitters, and one sloppy client-facing email undoes months of trust. Cheap capacity that consumes senior time isn't cheap.

  • Local hires don't pencil out until you're bigger

    A US marketing coordinator costs $55-75K plus benefits, taxes, and recruiting fees — and takes 60-90 days to land. Most sub-$2M agencies can't add heads fast enough to keep pace with sales.

What a dedicated agency Guru takes off your plate

Campaign production

Ad builds, landing pages, email campaigns, and social content executed inside your accounts and your templates — production capacity that scales with your client roster.

CRM & automation ops

Pipelines, workflows, lead routing, and nurture sequences across the tools agencies actually run — GoHighLevel, HubSpot, Klaviyo, Zapier — built and maintained client by client.

Reporting & client dashboards

Monthly reports, Looker Studio dashboards, and campaign readouts assembled before the client call — so your account managers walk in prepared instead of scrambling.

SEO & content support

Keyword research, content briefs, on-page optimization, publishing, and link outreach — the recurring SEO deliverables that quietly consume your strategists' week.

Account coordination

Meeting notes, task management, client onboarding checklists, and follow-ups handled in your PM tool — ClickUp, Asana, Monday — under your processes.

White-label execution

Your Guru works under your agency's brand — your email domain, your Slack, your templates. Clients see your team delivering more, faster. That's the whole point.

Budget VA provider vs. a dedicated senior Guru

Agencies don't fail with VAs because of price. They fail because of who shows up.

Typical budget VA providerDedicated senior Guru
Who you getEntry-level generalist, often shared across clientsVetted senior specialist — yours full-time, exclusively
Experience levelTrained from scripts after placement5+ years in marketing execution; works day one
Oversight requiredDaily task lists, screenshots, and QA by your teamOwns outcomes; managed like any team member
Client-facing qualityRisky — needs review before anything shipsWhite-label ready under your brand and QA bar
Pricing$6-16/hour, plus the hidden cost of senior babysitting$1,275 bi-weekly flat — about $2,550/month, all-in
TurnoverHigh churn; retraining every few monthsEmployer-of-record benefits keep Gurus long-term; free replacement if needed
Time to productive4-8 weeks of training before real outputHired in 14 days, productive in week one

Rates reflect typical published US VA-provider ranges; providers vary. The comparison that matters for an agency: how much senior time the hire consumes vs. frees.

Full-time senior capacity, at a margin that works.

$1,275 bi-weekly flat — about $2,550/month for a full-time senior hire. Bill them into your retainers at agency rates and the math takes care of itself.

Starting from
$1,275/ bi-weekly
  • Pay nothing until you hire — the search and shortlist are free
  • Hire in 14 days from your discovery call
  • Free replacement if it's not working out
  • Cancel anytime — bi-weekly billing, no annual contracts
  • GetGuru is the employer of record — payroll, health + vision insurance, provident fund handled; you get one clean invoice
Talk to us about an agency Guru
“We'd burned through three VA companies before GetGuru. Our Guru runs fulfillment for eleven client accounts — reporting, funnel builds, email — under our brand. We stopped turning down retainers because delivery couldn't keep up.”
Agency Owner
Digital marketing agency, 9 staff · Marketing Services
Client capacity up ~40% without a US hire

Anonymised at client request. Details available under NDA on discovery call.

Agency Virtual Assistants — Frequently Asked Questions

An agency virtual assistant handles recurring delivery work: campaign builds, CRM and automation setup, client reporting, SEO tasks, content publishing, and account coordination. A senior Guru goes further — owning deliverables end to end inside your tools and templates, rather than executing task lists your team writes.
Budget VA providers charge $6-16/hour for entry-level generalists who need heavy oversight. A dedicated senior Guru is a flat $1,275 bi-weekly — about $2,550/month full-time, all-in. Most agencies white-label that capacity into retainers at 2-4× the cost, so the hire funds itself with one client.
Yes — that's how most agencies run it. Your Guru uses your email domain, joins your Slack and client channels where appropriate, follows your templates and QA process, and presents as part of your team. Your clients see your agency delivering; the staffing layer is invisible.
The standard agency stack: GoHighLevel, HubSpot, Klaviyo, Mailchimp, Meta and Google Ads, GA4, Search Console, Looker Studio, WordPress, Canva, Zapier, and PM tools like ClickUp, Asana, and Monday. Tell us your stack on the discovery call and we shortlist candidates who've run it before.
Budget VA companies place entry-level generalists and leave the training to you. We place senior specialists — under 8% of applicants pass our vetting — who've done agency work before and are productive in week one. You manage outcomes, not task lists, and your account managers get their week back.
Yes. Many agencies start with one delivery Guru, then add specialists as retainers grow — an SEO Guru, a media buyer, a designer, an SDR for their own pipeline. Each is the same flat $1,275 bi-weekly, and you can scale up or down with your client roster since billing is bi-weekly with no lock-in.
We replace them free of charge, with handover notes so client work doesn't skip a beat. And because billing is bi-weekly with no long-term contract, you can also simply cancel — you're never locked into a hire that isn't working.
GetGuru is the employer of record. We handle payroll, taxes, compliance, health insurance, vision insurance, and a provident fund for your Guru. Your agency gets one clean invoice and zero employment exposure — no contractor-classification risk, no international payroll.

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